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eTracking FMS: web panel and Android app

Fleet management software and app

Fuel, services, papers and reminders for every vehicle.

eTracking FMS keeps every vehicle’s fuel, maintenance, expenses and documents in one place, reminds you before anything is late, holds large bills for approval, and turns it all into cost reports with km per litre and cost per km. The office works on the web panel, and drivers and managers add entries on the phone. It works with or without a GPS tracker.

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Android app coming soon to Google Play. The web panel works in any browser.

  • Fuel log with km per litre
  • Token tax, insurance and licence expiry reminders
  • Services due by date, km or engine hours
  • Large bills wait for approval
  • Cost reports in Excel and PDF
Home in the phone app — illustrative mockup, sample data
  • Works with or without a GPS tracker
  • A web panel for the office, an Android app for daily entries
  • Built for Pakistani fleets: rupees, token tax, route permits
  • Made by E-Tracking Solutions, serving tracking customers since 2017

Where fleet money and papers slip away

Six gaps almost every fleet has — and how FMS closes them.

Receipts in a drawer

Fuel slips and workshop bills pile up, and nobody can say what one vehicle cost last month.

With FMS: each bill is an entry with a photo of the receipt, added for that vehicle.

Token tax and insurance that lapse

The date passes unnoticed until the vehicle is stopped on the road.

With FMS: every document has its expiry date, and a reminder comes before it is due.

Services missed by km

The oil change was due at a reading nobody was watching.

With FMS: the next service is set by date, km or engine hours, and with a tracker the km count themselves.

Fuel figures nobody trusts

The fuel bill grows, and there is no km per litre to compare it with.

With FMS: km per litre comes from real receipts, full tank to full tank, and odd readings are flagged.

Big bills nobody checked

A large repair is paid before anyone in charge has seen it.

With FMS: entries above your approval limit wait for a Fleet Admin and count nowhere until approved.

Who was driving what

Drivers change vehicles, and licences expire without anyone knowing.

With FMS: each vehicle has its driver on record, and licence expiry has its own reminder.

From a fuel receipt to a cost report

Your team records what is spent as it happens. FMS keeps the dates, adds it up and tells you what needs attention.

  1. We set up your company

    Your company, its logins, its approval limit, and your trackers if you have them.

  2. You add vehicles and papers

    Vehicles and other assets, drivers and documents, on the web panel.

  3. Your team adds entries

    Fuel, services and expenses on the phone, with receipt photos, even without signal.

  4. FMS does the follow-up

    Reminders, approvals, km per litre and cost reports, from what was entered.

The screens your team will use

Drawn from the FMS app and web panel as they are today, with sample data for one day in November 2026.

A fuel log that gives you km per litre

  • Each fill with its vehicle, driver, litres, odometer reading and amount
  • Mark a fill as a full tank, and km per litre is measured from one full tank to the next
  • A fill with no reading uses that day’s tracker reading, if the vehicle has a tracker
  • Readings that look mistyped are left out of the figure and listed for checking
The fuel log on the web panel — illustrative mockup, sample data

Every document and its expiry date

  • Token tax, registration, insurance, route permit and fitness certificate
  • The number, the expiry date and a picture of the paper
  • Added from the phone or the web panel, and shown on the vehicle’s page
  • Driver licences have their expiry dates too
A vehicle’s page in the app — illustrative mockup, sample data

Large bills wait for a yes

  • A Fleet Admin gets a push with the amount, category and vehicle
  • The receipt photos and the other entries that day are on the same screen
  • Approve or reject on the phone or the web panel, with a reason for a rejection
  • Until it is approved, the entry counts in no report or total
An entry over the approval limit — illustrative mockup, sample data

Reminders by date, km or engine hours

  • Documents, driver licences and services in one list, overdue first
  • Services due at a km reading or after a number of engine hours, as well as by date
  • A reminder email every morning to the Fleet Admins and Fleet Managers
  • A push on the phone with the counts only, so names stay off the lock screen
Reminders in the app — illustrative mockup, sample data

Cost reports you can hand to the accounts team

  • Any period: this month, last month, the last 3 months, the financial year from 1 July or your own dates
  • By vehicle, by workshop and by category, with km driven, cost per km and km per litre
  • Approved entries only, and the report says how much is still waiting
  • Download as an Excel workbook or a PDF
A cost report on the web panel — illustrative mockup, sample data

Want to see it with your own vehicles?Tell us how many vehicles you run and what you track today — no obligation.

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What eTracking FMS does today

Every feature below is built and in use on our server. Anything not built yet is listed separately as coming soon.

Phone and web
Fuel, maintenance and expenses, with receipt photos
Every rupee spent on a vehicle is one entry: fuel, a service or repair at a workshop, or an expense such as a toll or a driver allowance, with a photo of the receipt.
  • Added on the phone or on the web panel
  • Receipt photos from the camera or the gallery
  • Maintenance records the workshop, the odometer and when the next service is due
  • Entries are edited on the web panel, where every change is in the audit log
Web panel
Fuel log with km per litre
Km per litre worked out from real fuel receipts, from one full tank to the next, for each vehicle.
  • Measured full tank to full tank, with every litre put in between
  • A fill with no odometer reading uses that day's tracker reading, if the vehicle has a tracker
  • A result that looks mistyped is left out of the figure and listed for a person to check
  • Cost per km for each vehicle in the cost reports
Phone and web
Vehicle documents and their expiry dates
Token tax, registration, insurance, route permit and fitness certificate for each vehicle, with the number, the expiry date and a picture of the paper.
  • Added from the phone or the web panel
  • Shows on the vehicle's page with its expiry date
  • Reminds you before it expires, and again once it is overdue
Phone and web
Reminders before anything is late
Documents, driver licences and services that are due soon or overdue, in one list, by date, by km or by engine hours.
  • Due soon means within 30 days, 1,000 km or 50 engine hours (the standard settings)
  • A reminder email every morning to the Fleet Admins and Fleet Managers
  • Push notifications on the phone, with counts only, so names stay off the lock screen
  • With a tracker, km-based service reminders follow the vehicle's real km on their own
Phone and web
An approval limit for large entries
A Fleet Admin sets an amount. Entries above it wait for a Fleet Admin to approve them, on the web or the phone, before they count anywhere.
  • The limit applies to the day's total for the same vehicle and category, so one bill can't be split to stay under it
  • Nobody approves their own entry
  • A waiting entry counts in no report, total or fuel average
  • A rejected entry stays on record with its reason, and the person who made it gets a push
Web panel
Cost reports with Excel and PDF export
What the fleet cost over any period, by vehicle, by workshop and by category, with km driven, cost per km and km per litre.
  • This month, last month, the last 3 months, the financial year from 1 July, or your own dates
  • Filter by branch
  • Approved entries only, and the report says how much is still waiting
  • Download as an Excel workbook or a PDF

Good to know: Cost per km is the running cost: FMS doesn't store what a vehicle cost to buy.

Phone and web
A home screen with this month's spend
What is overdue, what is due soon, what is waiting for approval and what the fleet has spent this month, at a glance.
  • Spend this month against the same days of last month
  • This month by type: maintenance, fuel and expenses
  • The vehicles with the highest spend this month
  • With trackers: how many vehicles are moving, stopped or without a recent signal
Phone app
Entries save without signal
A driver at a pump with no signal still saves the entry. It waits on the phone and sends itself when the connection comes back.
  • A resend after lost signal never makes a second copy
  • The approval limit is checked when the entry reaches the server, so an offline entry can't skip it
  • The phone says plainly whether the internet or the server is the problem
Web panel
Vehicles, other assets and drivers
Cars, vans and trucks, plus generators and machinery measured in engine hours, each with its driver and branch.
  • Drivers with their licence number and expiry date
  • Which driver has which vehicle
  • A branch label for each vehicle and driver, and reports by branch
Phone and web
Km and engine hours from your GPS tracker
Without a tracker, you type the odometer and engine hours. With one, FMS reads them from the tracking server on its own.
  • Read every 3 hours, and whenever someone has the map open
  • You enter the real odometer once, and FMS adds the tracker's km on top
  • A reading that goes backwards or jumps impossibly is held for a person to check
  • Read-only: FMS refuses a tracking login that can send commands to a vehicle
Phone and web
Each vehicle on the map
Every vehicle with a tracker, at its latest position on Google Maps, on the web and the phone.
  • "Open in Google Maps" on each vehicle
  • A Full tracking button opens your tracking portal, where you sign in as usual
  • Moving vehicles in green, stopped ones in navy

Good to know: FMS keeps only the latest position. Trips, playback and alerts stay in your tracking app.

Web panel
Three roles, from admin to read-only
Fleet Admins run the company account, Fleet Managers make the daily entries, and Fleet Viewers only read.
  • Fleet Admin: users, vehicles, settings, approvals and the approval limit
  • Fleet Manager: fuel, maintenance, expenses and documents
  • Fleet Viewer: read-only, for accountants and auditors
Web panel
An audit log of every change
Every record added, changed or deleted, with who did it, when, and the old and new value.
  • Covers entries, approvals, vehicles, documents, users and settings
  • Approvals and rejections are kept, with the reason
Phone and web
An authenticator code for Fleet Admins
Fleet Admins sign in with a password and a code from an authenticator app such as Google Authenticator, on the web and the phone.
  • 8 recovery codes, in case the phone is lost
  • Fleet Managers and Fleet Viewers can add an authenticator app too
  • 10 wrong tries in 15 minutes lock the login for 15 minutes
  • Passwords known from public data leaks are refused

Coming soon Not built yet

These are planned, not available. We list them so you know what FMS does not do yet; none of them is part of what you would be buying today.

  • Parts inventory. Spare parts in stock, taken off automatically when a service uses them.
  • Tyre life by wheel position. Each tyre's position on the vehicle and the km it has run.
  • Work orders. Jobs sent to a workshop and followed until they are done.
  • Import a fleet from Excel. Adding a large fleet's vehicles from a spreadsheet in one go. Today we add them for you, or you add them one by one.
  • SMS and phone-call reminders. Reminders by SMS and voice call, through eTracking Alerts Router, as a paid add-on. Today reminders come by email and push.
  • Your own name and logo. The app and web panel under your company's brand, for large fleets.
  • iPhone app. The phone app for iPhone, after the Android release.
  • Urdu. The app and the web panel in Urdu. They are in English today.
  • Route planning. Planning routes for the fleet. Not built, and not on the store listing.

With or without a GPS tracker

Without a tracker, your team types the odometer or engine hours with each entry. With one, FMS reads them for you.

E-Tracking - Live GPS Tracker

Vehicles with an E-Tracking GPS tracker and our tracking service. FMS reads each vehicle’s km, engine hours and latest position from it, and the Full tracking button opens your tracking portal. See fleet tracking with our GPS trackers.

eTracking Connect

Trackers you already own, on eTracking Connect, our tracking service for your own devices. FMS connects to it the same way, with a read-only login.

Read-only, always. FMS uses a tracking login that cannot send commands, and refuses one that can, so it can never stop an engine or change a tracker’s settings. You enter each vehicle’s real odometer once, and FMS adds the tracker’s km on top.

Ask about FMS with GPS trackers

Sign-in, approvals and a full record

Only what is in place today.

Who can do what

  • Fleet Admins sign in with a password and a code from an authenticator app, on the web and the phone
  • Fleet Managers make the daily entries; Fleet Viewers can only read
  • 10 wrong tries in 15 minutes lock a login for 15 minutes
  • Passwords known from public data leaks are refused

Nothing changes without a trace

  • The audit log records every change: who, what, when, and the old and new value
  • Entries above the approval limit count only after a Fleet Admin approves them
  • A rejected entry stays on record with its reason
  • Changing an approved entry’s amount, vehicle or date sends it back for approval

Hosted and backed up by us

  • Backups are encrypted before they leave the server
  • Nightly off-server copies, 14 days kept
  • Tracker access is read-only
  • Every change in the audit log

Priced per vehicle, quoted for you

No prices on this page: we quote for each company, by the number of vehicles and other assets you run.

How it is priced
Per vehicle or other asset, per year. You are invoiced by E-Tracking Solutions, and nothing is paid inside the app.
What we set up
Your company, its logins and its approval limit, and your GPS trackers if you have them. Your team signs in on the phone with your company code.
Where it runs
On our server, as a service we host and look after, with encrypted nightly backups. You install nothing except the phone app.
With our GPS trackers
If your vehicles have no trackers yet, ask for FMS with E-Tracking trackers in the same quote.
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Running a fleet on paper and spreadsheets?Tell us how you keep track today and we will say plainly whether FMS fits.

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Frequently asked questions

Straight answers to what fleet owners, managers and accountants ask us most.

What is eTracking FMS?
eTracking FMS is fleet management software for the running side of a fleet: fuel with km per litre, maintenance, expenses, vehicle documents and driver licences with their expiry dates, reminders, an approval limit for large entries and cost reports. The office works on the web panel and the team makes daily entries on an Android app. It is made by E-Tracking Solutions in Lahore.
Do I need a GPS tracker to use it?
No. Without a tracker, you type the odometer reading or engine hours with each entry. With a tracker on E-Tracking’s tracking service or on eTracking Connect, FMS reads km and engine hours on its own, so km-based service reminders follow the vehicle’s real km, and it shows each vehicle’s latest position on the map.
Can FMS stop a vehicle or send commands to a tracker?
No. FMS only reads from the tracking server, with a tracking login that cannot send commands, and it refuses a login that can. Trips, alerts and geofences stay in your tracking app, and the Full tracking button opens it for you.
What is on the phone, and what is on the web?
The phone is for quick daily jobs: adding fuel, maintenance and expense entries with receipt photos, adding documents, reminders, approving or rejecting entries, each vehicle and its costs, and the map. The web panel is for setting up and checking: vehicles, drivers, users and settings, the audit log, editing entries and the full cost reports with Excel and PDF export.
Does the phone app work without signal?
Yes. An entry made with no signal is saved on the phone and sends itself when the connection comes back. A resend never makes a second copy, and the approval limit is checked when the entry reaches the server, so an offline entry cannot skip it.
How does the approval limit work?
A Fleet Admin sets an amount. An entry above it, counting the day’s total for the same vehicle and category, waits for a Fleet Admin to approve it, and until then it counts in no report, total or fuel average. Nobody approves their own entry. A rejected entry stays on record with its reason.
How is km per litre worked out?
From one full tank to the next: the km driven between two full tanks, divided by all the litres put in after the first. A fill with no odometer reading uses that day’s tracker reading if the vehicle has a tracker. A result that looks like a mistyped reading is left out and listed so someone can check it.
Who can see and change what?
There are three roles. Fleet Admins manage users, vehicles, settings, approvals and the approval limit. Fleet Managers make the daily entries: fuel, maintenance, expenses and documents. Fleet Viewers can only read, which suits accountants and auditors. Every change is in the audit log with who made it, when, and the old and new value.
Can I use it for generators and machinery, not just vehicles?
Yes. Assets other than vehicles, such as generators and machinery, are measured in engine hours, with services due by hours or by date. They are never added to the fleet’s km.
Is the app on Google Play?
The Android app is in testing on Google Play and will be listed there soon. The app is free to install; your company pays for the service, not the app. The web panel works in any browser.
How do we get started?
Send us a message on WhatsApp or request a quote. We set up your company, its logins and its approval limit, and connect your trackers if you have them. Your team then adds vehicles and drivers on the web panel and signs in on the phone with your company code.
How much does it cost?
FMS is priced per vehicle or other asset, per year. We quote for each company, and you are invoiced by E-Tracking Solutions. Nothing is paid inside the app.

Looking for live GPS tracking for your vehicles? See our Fleet Management System with GPS trackers.

Run a vehicle tracking company? See eTracking ERP.

Put your fleet’s costs in one place

Tell us how many vehicles you run and whether they have trackers. We will come back with a quote and set up your company.

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